The essentials of a comprehensive wedding venue checklist

If you have ever been involved in the planning of your brother/sister/cousin/own
wedding, then you would have realised that finding the right venue is the key to its
success and is one of the first steps to be taken. Venue selection is a critical
decision and in order to ensure that the best venue has been selected, you will have
to ask the right questions around specific areas.
The wedding venue is followed by engaging the best Emcee in India, followed by the
catering and working out the logistics of outstation guests. To help you choose the
right wedding venue, here is a comprehensive checklist to guide you:
Catering arrangements
 Do they have an in-house catering service?
 If yes, check if the menu is flexible or fixed.
 Is vegetarian & non-vegetarian food permitted at the venue?
 If an in-house catering service isn’t available, check if they can suggest a
caterer or will you have to arrange?
 Ask for a detailed food menu and a sample of your preference.
 Enquire about additional costs while dealing with hotel vendors.
 Check for alcohol arrangements
 If the venue does not provide arrangements for alcohol, check if you can
arrange your own alcohol. If yes, will you need to pay a corkage fee?
Ease of reaching the venue
 Is parking for guests managed well?
 How suitable is the venue for your guests and family?
 Is valet parking for provided for wedding guests?
Licenses
 Make sure the selected venue possesses the appropriate licenses for serving
and consuming liquor, DJ/ live performance, etc.
 Discuss the wedding plans in detail with the venue manager so that you do
not miss any likely license query.
Decoration
 Check what is inclusive in the venue cost.
 Are external decoration vendors allowed, if there is a need for any additional
decorations?
 If external decorators are prohibited, then collect contact details of their
decorators and discuss separately.

Seating Arrangement
 What kind of chairs & tables will the venue provide? Ask for samples and
check personally
 What kind of seating arrangements are possible in the given space?
 Check the maximum seating possible in the seating style you have selected.
Programme Deadlines
 What is the deadline for the event to conclude?
 Check if there is the possibility of stretching the deadline within reasonable
means?
Money Matters
 Does the final amount include all local and government taxes?
 Is there a cancellation policy? If yes, discuss the terms in detail.
 Is a security deposit needed?
 Ask for a detailed cost breakdown for clarity purposes.
Most venues provide an in-house emcee. However, if Compering is a key element
of the entire ceremony, make sure you engage the services of a professional who
comes with high recommendations.

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